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Senior Company Secretory

3 months ago

Mumbai, Maharashtra, India Quick Hire Full time
Organising and coordinating of Board/committee Meetings, General Meetings and Postal Ballot, etc

  • Preparation of Agenda/ resolutions/minutes of Board/Committee Meetings with accuracy
  • Preparation of Notice/Proceedings/Minutes of the Annual/Extra-Ordinary General Meeting/ Postal Ballot
  • Declaration of Outcome, Results and post activities of the Board /Annual/Extra-Ordinary General Meeting/ Postal Ballot, etc.
  • Preparation and Filing of various Announcements/Press Releases/other compliances with Exchanges with accuracy
  • Preparation and Filing of various Annual and Event based Forms with ROC and RBI
  • Streamline and improve existing compliance processes
  • Having knowledge of ESOP process from start to end including Corporate Action, Stock Exchange/Depositories/ROC/ RBI / RTA formalities
  • Having knowledge of Compliances and filings for overseas subsidiaries in UK, USA, APAC and Middle East, etc
  • Handling preparation of Annual Report including Directors Report/MDA/CG Report/Notices/FAQ/ M&DA,BRSR, etc.
  • To ensure Statutory registers / filings/ submissions and records are kept up to date and all limits/compliances are monitored effectively
  • To implement the process for review, updates and maintenance of the documents / information in the repository as well as physically for easy tracing
  • Coordination with RTA for handling investor complaints/MIS/Quarterly compliances/other updates
  • Liaisoning with the Board of Directors and the Leadership Team
  • Meticulous attention to detail and well organised approach to work
  • Coordinating with regulatory authorities including Depositories/Exchange officials/Lawyers, and Auditors ,etc.
  • Handson experience on software related to PIT, FIRMS portal, legal compliance tool and Board App
  • A pro active approach to organisational issues with ability in multitasking and able to work independently and selfmotivated
  • Actively involved in the tracking, interpretation, and end to end implementation of circulars and Regulations issued by the Regulatory Authorities from time to time such as MCA, SEBI, Stock Exchanges, RBI, applicable
  • Providing expert advice and guidance to the board of directors on matters related to corporate law, corporate restructuring, mergers and acquisitions, and other legal and regulatory aspects affecting the company's operations.
  • Effective communication and interpersonal skills including implementation of the Board decisions and policies( oral and written)
  • Wellversed with the Statutory compliances under the Companies Act/SEBI Regulations/PIT & SDD Regulations/IEPF/RBI Regulations/IEPF/CSR/Secretarial Standards, etc
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