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Senior Technical Services Coordinator

3 months ago

Gurgaon, Haryana, India JLL Full time

Senior Technical Services Coordinator

Work Dynamics

What this job involves:

Duties & responsibilities

● Monitor day to day technical operations activity for the site.
● Support to ensure adequate supply of materials including Electrical,
plumbing, Carpentry
● Coordinate with the landlord team to ensure compliance with statutory
regulations on fire, health and safety standards & building management

● Conduct weekly physical inventory for stock management and raise IMT
requests
● Coordinate with vendor staff & staff on site to ensure the smooth operation

● Routinely inspect the building, have regular walk arounds and raise tickets for
closure of the identified snags on a daily basis
● Participate in emergency evacuation procedures including crisis
management and business continuity
● Assess & analysis of the readings for weekly & monthly reports on M & E,
covering the maintenance contracts, spare parts consumption, Incident
reports, Improvement projects etc
● Support the asst manager- technical in identifying energy management,
saving opportunities, risk management.
● Ensure all the electromechanical systems planned preventive maintenance
are undertaken in accordance with the 52 week calendar
● Share 2 min GUTS survey form to users and take corrective action on
the users feedback, randomly meet users on a daily basis to
understand the facilities services
● Track Staff attendance through VMT tool
● Coordinate & support office renovation and refurbishment activities

● Support asst manager- technical to forecast the regular & monthly spends for
the month
● Support in procurement process f or regular and ad hoc technical
activities

● Coordinate with the vendor's to receive monthly invoices on
time.
● Coordinate for quarterly NDC's for principle / non principle vendor

● Provide a training to the onsite team equipments procedure & implementation

● Recommend continuous quality improvement practices
● Additional activity given by site services manager / client

Performance objectives

● Client/Stakeholder Management
○ Proactively engage stakeholders to ensure that on site client's
expectations are met though high levels of customer service
○ Build and develop effective client / stakeholder relationships
across multiple levels of the organisation
○ Proactively understand the customers/ employees needs and act
on them before being requested
● Finance Management
○ Accurate billing and invoicing
○ Adherence to the monthly forecast
○ Invoice management.
● Procurement & Vendor Management
○ Work on getting quotations as per site need
○ Sharing indents for monthly material supply
○ Zero stock out of situation
● Other Key Activities
○ Participate in emergency evacuation procedures including
crisis management and business continuity
○ Take readings for weekly & monthly reports on M & E, covering
the maintenance contracts, spare parts consumption, Incident
reports,
Improvement projects etc
○ Energy management, saving opportunities, risk management
& engineering systems audits
○ Preparing floor register f or Health and Safety Issues f or client
24/7 emergency call support and site attendance is required

Sound like you? To apply you need to be:

Key attributes

● Excellent people skills and ability to interact with a wide range of client staff
and demands
● Tertiary qualifications in Electrical Engineering essential
● Knowledge of occupational safety requirements
● Finance Management (Invoices)
● Vendor Management
Employee specification Electrical/Mechanical Engg Graduate with 2+ yrs of min exp in facility
management else separate approval for only Electrical/Mechanical Engg
Graduate has to taken.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Location:

On-site –Gurugram, HR

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.