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Head of Operations

3 months ago

Pune, Maharashtra, India IGT Solutions Full time

Position:
Head of OperationsLocation: PuneEmployment type: PermanentJob type: Full time

IGT Solutions (IGT) is committed to simplifying complex customer interactions while delivering a seamless experience. IGT provides integrated BPM, Technology and Digital Services & Solutions for clients across industries.

IGT Solutions is a next-gen customer experience (CX) company, defining and delivering transformative experiences for the global and most innovative brands using digital technologies.

With the combination of Digital and Human Intelligence, IGT becomes the preferred partner for managing (end-to-end) CX journeys across Travel and Hi-tech industries.


Job Responsibility:

IGT Solutions is looking for a Head of Operations to lead Digital Contact Centre Operations with experience of managing site level operations end to end.

The position is responsible for the overall leadership of the Customer Operations providing strategic and tactical operational direction to the team in order to achieve desired business goals and to ensure customer delight through close interaction with the leadership.12+ years of experience in Customer Operations, Contact Center Operations, BPO Operations (Travel preferred)Knowledge/experience in NPS, CSATShould have deep knowledge and understanding of the BPO/Contact Centre operations, Competition & Market trends in BPO industryMust have managed FTE across Voice, Chat, Back-office and other Omni channel BPO customer operationsExperience in P&L management preferred with understanding of budgeting, financial planning, project and site level financials at Gross, Operations and EBITDA marginsLean Six Sigma Green Belt / black belt trained / certified (preferred)Accountable and responsible for Present reviews to the Client on monthly basis.

Generate additional process insights, capture end customer voice and share with clientDrive Entire Operations through Leading and assigning team responsible for delivery.

Education – Bachelor's Degree from a recognized university with MBA/Masters Degree (preferred)Should be willing to work in a BKK working hoursProven ability to build, manage and foster a team-oriented environment.

Have an ability to understand Staffing adherence and Schedule AdherenceProven ability to work creatively and analytically in a problem-solving environment.

Excellent communication (written and verbal) and interpersonal skills.

Primary Job Responsibilities:
You will be responsible to oversee and direct site management and operational leadership for global travel business account.

You will be responsible for all aspects of operations including:
analyzing workflow to identify inefficiencies, developing policies to improve the process, implementing change, and tracking progress.

Meet & Exceed all BPO metrics like AHT, Productivity, Staffing Adherence, NPS and CSAT across all channels (voice and non-voice)Deliver 100% to the client set contractual goals of service delivery and meet/exceed the financial and operational goals set by the organizationCreate and present business reviews to the Client and internal leadership on weekly / monthly basis.

Generate additional process insights, RCAs and Action Plans to improve customer experience. Designing and presenting all Performance Reviews to the client and the company Leadership Team.
Responsible for profitability of the current program.
Manage people and develop a cohesive culture of respect, trust, integrity, recognition and team work.

Ability to plan actions and control attrition within the required thresholds and lead by example in setting the right persona of a true people leaderProven experience in operational process management, change management and administrative leadership rolesAs a site leader you are expected to assume leadership responsibilities for an entire site level business end to end and provide local leadership support towards HR, Admin, WFM, Quality, Training and Operations.

In depth knowledge of diverse business functions & operations best practices (Voice, Chat, Email, Back office, WFM, Training, Quality, Resourcing, Customer Service, Sales etc.)Partner with clients and internal leadership teams in developing procedures, and ensuring the team follows all established policiesWork with leadership to set KPIs and KRAs for all verticals at site level, and provide regular, actionable feedbackDevise solutions and strategies for improving performance & critical metrics like Follow Up%/ NPS/DSAT/Productivity/CCR/AHT and Operational HygieneProvide statistical performance trends and plans of execution to maintain strong areas and build on opportunities.

Provide additional support for achieving key performance and productivity goals.

Experience and hands-on data analysis and statistical process control, as well as providing direction and leadership to cross functional teams is a must.

Responsible for a wide spectrum of Operations and P&L responsibilities, must be able to multi task across multiple business operations with proficiency.

Prepare and conduct effective and timely weekly, monthly & Quarterly Business ReviewsResponsible for all aspects of operations which include but not limited to meeting key performance metrics, managing staffing, provide and maintain excellent customer experiences scores, ensure effective coverage and training of operations staff; deliver excellent client services, and meet desired business KPIsWork closely with Internal controls and finance teams to develop and maintain annual budget and monthly / quarterly P&L forecastsDrive Continuous improvements and innovations to enhance quality, CSATOptimizing spend for LOBs, prepare medium-term plan, annual budgets and activity plan consistent with the agreed strategies with Unit and organizational goaCollaborate with Sales/Account Management/ Presales teams to grow the business & coordinate for customer site visitsEnd to end client Management including reviews with client, value addition to the client and proactive communication to internal and external clientsPositioning IGT Solutions & Services as a major player in the customer services segment to become a partner of choice for related companies in BPO servicesMeet & Exceed all BPO metrics like AHT, Staffing Adherence, Abandoned Occupancy for Voice Business

Personal Style Enablers:

Ability to motivate and inspire teams and be a natural leaderInnovative and able to foresee market trends and conditionsExcellent people manager, open to direction and a collaborative work style and commitment to get the job donePersuasive with details and factsConfident, flexible with the ability to work in a fast paced and changing environmentShow integrity in all aspects of the position by doing the right thing, taking responsibility and delivering on the promise.

Manage people by effectively and efficiently involving all resources to meet the organizational goals and by championing work-life balance, retention and career progression/developmentBuild and sustain relationships with key people in the Customer Environment, Extrovert with a blend of sales mind set.

Contact Person – Lipi JhingranEmail id – ,com


It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, colour, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.