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Receptionist
3 months ago
JOB TITLE:
**Receptionist
HCM JOB NAME:
Receptionist.
General
FUNCTION:
Administrative
REPORTS TO:
Admin Manager
BUSINESS SEGMENT:
Rig Systems
LOCATION:
Pune, India
JOB SUMMARY
Support the facility as first point of contact for internal employees, telephone inquiries and office visitors/guests. Provide administrative support as directed.
PRIMARY RESPONSIBILITIES
- Receiving and relaying messages/telephone calls from internal and external sources
- Greeting guests/visitors, documenting information, issuing appropriate security passes Reporting security issues
- Prepare packages and contact service for pick up and/or coordinate with NOV mailroom. Effectively process incoming and outgoing mails.
- Provide administrative support to business as directed.
- Maintain inventory of safety supplies, office supplies, printed supplies, and other miscellaneous supplies
- May coordinate meetings/room bookings. Oversee administrative conference room activities (meeting setups, projector, coffee/water, scheduling)
- Ordering lunches for Guests, customers, meetings and conferences
- Be safety conscious and report any safety hazards to the HSE representative.
- Responsible for and the authority to maintain and promote a safe working environment in accordance with the appropriate HSE procedure(s).
- Participate in actions which promote a safety and quality culture within NOV
- Comply with all NOV Company and Quality, Health Safety Environmental polices & procedures.
- Ensure compliance of the company's overall objectives Perform other workrelated tasks as assigned by Manager.
FACILITY/GROUP SPECIFIC RESPONSIBILITIES - Travel Desk Coordination
- Maintaining Notice boards
- Kronos Power User for Pune (New Register, Maintain Biomatrix clocking & overtime calculation)
- Assist IT for local L1 Support as below
- Level 1 activities like Network troubleshooting, Hardware troubleshooting with coordination with IT support.
- Collect & help to reissue the laptops/ Pcs for new & replacement PCS. Also connect pc to network, login to temp admin account if required & installing OS through offline boot image. Etc.
- Assist to procure local IT equipment's. Maintain Printers & look after Printer toner inventory
EDUCATION & EXPERIENCE QUALIFICATIONS - Diploma or bachelor's degree from any stream
- Minimum 12 years of experience as receptionist/front desk office Proficient in use of Microsoft Office suite of products.
JOB REQUIREMENTS - Good communication skills
Dependability
- Follows instructions, responds to management direction.
Adaptability
- Adapts to changes in the work environment. Adherence to company policies & safety procedures.
BEHAVIORAL COMPETENCIES
Attendance/Punctuality
- Is consistently at work and on time; Ensures work responsibilities are covered when absent.
Interpersonal Skills
- Keeps emotions under control.
Diversity
- Shows respect and sensitivity for cultural differences. Ethics
- Treats people with respect.
TECHNICAL COMPETENCIES - Solid understanding with MS Word, Excel, and Microsoft Teams
- Good clerical skills (typing, filing, sorting), good speaking voice, ability to handle multiple tasks simultaneously.