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Executive Assistant

3 months ago

Gurgaon, Haryana, India SUEZ Full time

Role Overview:
As a **Senior Executive Assistant** at our company, you'll play a crucial role in supporting the CEO by managing their schedule, handling communications, providing administrative support, and more.

  • Managing the CEO's schedule:
    This includes organizing meetings, coordinating appointments, and ensuring the CEO's calendar is well-structured.
  • Handling communication:
    Screening and managing phone calls, emails, and other correspondence on behalf of the CEO, ensuring timely responses or redirection when necessary.
  • Administrative support:
    Completing tasks like drafting correspondence, preparing reports, and maintaining files and records to keep operations running smoothly.
  • Liaison:
    Acting as a connection between the CEO and various stakeholders, fostering effective communication and coordination.
  • Travel arrangements:
    Responsible for making travel arrangements for the CEO, including booking flights, accommodations, and transportation as and when required.
  • Meeting support:
    Assisting in meeting preparations by scheduling, preparing agendas, taking minutes, and ensuring follow-ups on action items.
  • Special projects:
    Supporting the CEO in special projects, initiatives, or events to contribute to the company's success.
  • Confidentiality:
    Ensuring discretion in handling sensitive information and maintaining confidentiality at all times.
  • Problem-solving:
    Proactively identifying and resolving issues to enhance the CEO's productivity and effectiveness.
  • Miscellaneous tasks:
    Completing ad hoc tasks and projects assigned by the CEO to support the overall efficiency of the executive office.
  • Educational Qualification:
    Master's degree from a renowned institute or business school.
  • Work Experience:
    Minimum of 4 years of experience in a relevant field.