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Bid Administrator

3 months ago

Bengaluru, Karnataka, India Version 1 Full time

Company Description

Version 1 is a Technology Services company, delivering impactful change to help our customers navigate the rapidly changing digital-first world.

We have recently hired our 3000th employee, doubling in size since 2020. We plan to triple in size in the next 5 years.

We are 12 years a Best Workplace in Ireland (GPTW 1st place), 5 in the UK (GPTW 5th place) and 1 in India (GPTW 1st place).

We work hard to ensure we understand what our customers need from their technology solutions and then we deliver. We are an award-winning company who provide world class customer service; we think big, and we hire great people.

We believe in continuously improving to make a real difference to the careers and work environment of our people. Being a Great Place to Work involves listening to our people and ensuring they are Trusted and Empowered. We are an open and transparent workplace. We have open-door management and balanced policies. Constructive feedback is encouraged and welcomed at all levels.

  • No 1 Best place to work in Ireland #GPTW2023
  • 5th Best Large Workplace in the UK #GPTW202 No 1 Best place to work in India #GPTW2023
  • 10th place in Glassdoor Top 50 UK companies
  • UK & Ireland's premier Oracle, Microsoft & AWS partner
  • Market leader in Oracle ERP and Cloud Applications
  • Consulting, implementation and support services
  • 3000 strong,€255m/ £220m revenue business
We are an award-winning company who provide world class customer service; we think big and we hire great people.

Version 1 are more than just another IT services company - we are leaders in implementing and supporting Oracle, Microsoft and AWS technologies.


We do this while maintaining our focus with core values of
_Honesty and Integrity_,
_Personal Commitment_,
_No Ego,_
_Customer First_,
_Excellence_ and
_Drive_.


Invest in us and we'll invest in you; if you are driven, committed and up for a challenge, we want to meet you.


Job Description Purpose**Due to our expansion plans, we are looking to hire a Bid Administrator to work in our Bid Team. This is an exciting role for someone who wants to develop their career learning how to sell and deliver technology solutions. The fast-paced role will be part of a successful, growing team.

This will be a remote role, with offices nationwide including Edinburgh, London, or Birmingham, Belfast or Dublin.

Relationships
The role holder will need to liaise with the following roles to ensure the best quality Bid Administration:

  • Head of Bids
  • Bid Managers
  • Sales Team members
  • Practice Leads
  • Advisory Services
  • Delivery / Project Managers
  • Technical Architects

Responsibilities

  • Daily management of Tender mailbox, Tender portals, Calendar Invites for Bids and bid information
  • Sending opportunities to the sales team and registering interest
  • Downloading bid documents and adding them to the Tender register
  • Checking internally, the level of interest for potential bid opportunities that have been identified
  • Assist in the delivery of bids, ensuring prequalification questionnaires, proposals and tenders are completed on time
  • Updating and maintaining the bid and resource libraries
  • Administration of the bid automation tool (Loopio)
  • Ensure all proposals are formatted and comply with company brand guidelines and Client requirements
  • Working alongside Bid Managers, support all levels of the Bid process lifecycle, including:
-
Pre-Qualification:

  • Bid Planning and Production with 35 Years of experience
  • Act as a single point of contact for customers and bids
  • Maintain Bid Site/Documentation
  • Assist in reviewing/editing contributions to bid
  • Collate and maintain clarification registers, sending to customers and coordinating return of responses
  • Obtain hours worked on bids and complete cost tracking sheets
  • Working with the team to build an efficient bid department with bestpractice processes and initiatives
  • Managing bid tracking and team Key Performance Indicators (KPIs)

Qualifications You will have**:

  • Exposure working with bid department and/or experience in bid coordination and preparation
  • An understanding of the structure of the UK Public Sector
  • Ability to work on multiple tasks at one time
  • Strong attention to detail and a focus on consistent quality
  • Strong time management with effective prioritisation of tasks, recognising and flagging issues outside area of own expertise
  • Strong communication and interpersonal skills, with the ability to engage at all levels
  • Friendly selfstarter, able to meet tight deadlines and balance priorities
  • Experience of building good relationships
  • Excellent Word, PowerPoint and Excel skills (Graphic Design skills also beneficial).

_ Desirable _

  • Ideally, understanding or experience in working in IT Services and technology solutions environment
Ideally, an understanding of Bid Automation tools, for example Loopio, Qvidian Responsive (formally RFPio