Executive Assistant to Director

4 days ago

Mumbai, India Mayfair Housing Full time

The ideal candidate will provide top-level assistance to the Director. They should be well-organized and be comfortable scheduling meetings and responding to emails on behalf of the Director. Lastly, this individual should be able to draft documents and help the Directors with any necessary meeting preparations.Administrative Support:• Provide high level administrative support to top management.• Manage complex calendars, schedule appointments, and coordinate travel arrangements.• Handle correspondence, emails, and phone calls on behalf of top management.Communication and Correspondence:• Handle internal and external communications on behalf of top management.• Prepare and edit correspondence, reports, and presentations.• Ensure timely and effective communication with stakeholders.• Ensure successful execution of events and meetings.Data Management and Analysis:• Manage and analyse data to support business decisions.• Prepare reports, spreadsheets, and presentations to support business operations.• Ensure data accuracy and integrity.Special Projects / Tasks:• Manage special projects and initiatives as assigned by top management.• Support the directors or their family on personal & exceptional Tasks (e.g. Events, banking & ETC.• Conduct research, analyse data, and prepare reports to support project objectives.• Ensure successful execution of special projects and initiatives.Confidentiality and Discretion:• Maintain confidentiality and discretion when handling sensitive information.• Ensure secure storage and disposal of confidential materials.• Adhere to organizational policies and procedures for confidentiality and data protection.Meeting Preparation:• Organize agendas, take meeting minutes, and follow up on action items.Travel Arrangements:• Plan and book domestic and international travel, accommodations, and itineraries.Key Performance IndicatorEfficiency in managing director’s schedule and travel arrangementsQuality and timeliness of communication and correspondenceAccuracy and confidentiality in handling sensitive informationSuccessful execution of special projects or eventsEffective coordination with internal and external stakeholders

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