Admin Cum Front Office Executive

1 week ago

Pune, India Futurism Technologies, INC. Full time

Job Title: Admin Cum Front Office Executive

Job Location: Pune (Hinjewadi Phase – 1)

Experience: 1 Years to 5 Years

Shift Time: 10:00 AM to 7:00 PM

Working Days: Monday to Saturday (Work from Office)

Qualification: Graduate in any stream


Job Description:

We are looking for a highly motivated Admin Cum Front Office Executive. The ideal candidate should have excellent written and verbal communication skill. He / She will be the first point of contact for all visitors and customers to the company, both in person and over the phone.

Responsibilities:

· Greeting and Welcoming the Visitors, clients or Walk-ins and redirecting them to the concerns.

· Attending phone call on Matrix, redirecting them to the concerns

· Handling Emails and replying to them

· Arranging refreshments for the visitors or employees for meetings

· Providing facilities for employees like tea, coffee, stationary material, etc.

· Vendor Management

· Managing Housekeeping team and their attendance

· Responsible to maintain the office Hygiene and resolve queries

· Maintaining reports for pest control services, stationary material, coffee machine material

· Printing, scanning documents for employees

· Filing and maintaining important documents.

· Co-ordinating for internal / external Training program.

· Helping and solving any Admin related queries raised by employees

· Co-ordinating with internal team and stakeholder for admin / facilities related tasks

· Co-ordinating with IT team for Asset Movement and arranging Gate pass for Material movement.

· Leading and facing internal and external Audit for Admin department as directed by GRC team

Requirements:

· Graduate in any stream. Knowledge of administrative and clerical procedures

· Coordinating and facing internal and external Audit for Admin department

· Minimum of 1+ year of relevant work experience in a receptionist role

· Excellent English verbal and written communication skills

· Proficient in MS office

· Ability to multitask and work well in a fast-paced environment

· Strong attention to detail and organizational skills

· Ability to maintain confidentiality and handle sensitive information

· Prior Experience working in an IT organization required

· Working Days: Monday to Saturday

Must have Skills:

· Excellent written and verbal communication

· Multitasking

· Visitor Management

· Strong Attention to Detail

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